To add a new bid or offer to the Quota Exchange page:
1)Click Add Bid/Offer on the Bid Listing screen to open the Bid/Offer screen.
2)Click the Bid/Offer arrow and select the type of bid or offer (i.e., Buy, Sell, Sell All) you wish to add.
3)Complete the following mandatory fields:
•Producer*: Type partial or full number of producer, and then use the scroll bar to move up or down to find and select the desired producer.
•Bid/Offer*: Click the arrow to find and select the desired type of bid or offer you wish to proceed with (i.e., Buy, Sell, or Sell All).
•Payment Method*: Click the arrow and select the payment method you wish to use (i.e., Electronic Funds Transfer (EFT), cheque, bank draft , or wire transfer)
•Payment Details: Type the details of the payment if Bid/Offer selected is Sell or Sell All.
•Request Priority: Select the check box if the producer is requesting their bid or offer to be a priority.
•Priority Type: Click the arrow and select the priority type (i.e., New Entrant)
4)Compete the following bid or offer details:
•Status: Not editable. Defaults to New.
•Quantity*: Type the total number of quota (kgs) to be sold or purchased.
•Price ($/kg)*: Type the total dollar amount for one kilogram of the quota being sold or purchased.
•Total: Not editable. Automatically calculates the total price (Quantity x Price ($/kg))
•Fees: Not editable. Automatically applies based on the Quota Exchange settings.
Tip: (Optional) Click the Add Bid to add another row or Remove to remove the details.
5)Upload supporting documentation which is provided by the producer.
•Security on File*: Click the check box to confirm if the security of the producer is on file.
If bid or offer selected is to Buy then the following documents must be uploaded:
•Confirmation of Funds: Click Select upload file to find and select the desired file you want to upload.
Note: All offers to purchase must be accompanied by a letter from a financial institution or lender confirming funds.
•Quota Limit Disclosure: Click Select upload file to find and select the desired file you want to upload.
Note: All offers to purchase must be accompanied by a quota limit disclosure.
•Declaration Form: Click Select upload file to select the file you want to upload.
Note: All offers to purchase must be accompanied by a declaration form.
If bid or offer selected is to Sell or Sell All then the following document must be uploaded:
•Approval to Sell: Click Select upload file to select the file you want to upload.
Note: All offers to sell must be accompanied by a letter of consent from each lender or other secured party who has security interest in the quota being offered for sale.
6)Complete the Financial Institute Contact information:
•Select Contact: Click the arrow and select name of the person who is the Financial Institute Contact (if already set up within the producer contacts).
•Contact Name: Type the name of the person if it is different from the selected contact.
•Contact Email: Type the email address of the person who is the Financial Institute Contact.
•Company: Type the company name of the person who is the Financial Institute Contact.
•Documents: Click Select upload file to select the file you wish to upload, if applicable.
7)Complete the Additional Fees information:
•Fee Type*: Click the arrow and select type of fee (i.e., Search Fee, Cancel Fee, Exchange Fee) to apply to the bid/offer.
•Amount*: Type the amount of the applicable fee.
Tip: (Optional) Click the Add Fee to add another row or the Delete icon (x) to remove the fee.
•Invoice Comments: Type comments to be included on the producer invoice.
•Administrator Comments: Type any internal comments for the bid or offer, if applicable.
8)Complete the Contacts information for any additional contacts who need to be included on the bid or offer, if applicable:
•Name*: Type the name of the person who is the contact for the bid/offer.
•Email*: Type the email address of the person who is the contact for the bid/offer.
•Company: Type the company name of the person who is the contact for the bid/offer.
Tip: (Optional) Click the Add Fee to add another row or the Delete icon (x) to remove the fee.
9)Click Save to record the bid/offer. A confirmation email is sent to all contacts who subscribe to Quota Exchange notifications.
Note: To manage (e.g., add new or edit) quota bids or offers and to receive notifications, a producer contact must be assigned as a Financial Signing Authority designation under producer Contact (see Editing designations for more information.)
– or –
Click Cancel to return to the Quota Exchange page without saving changes.