The Production Period processing provides the administrators ability to prepare for the month end by finding/correcting errors and calculating the position of the producers before the final payment to producers.
To close the production period from the Month End Admin page:
1)Click Errors to open the Month End Errors page to review and resolve errors (see Managing month end errors for more information.)
Note: All errors must be resolved or removed before closing month end. You can click Errors at any time to view a list of issues identified during the month-end run that require resolution. Click Refresh Status to update the current process status.
2)Complete the following individual production processes:
•Month End Processing: Click Run/Rerun to generate production validation, component calculations, blending pricing, quality-result processing, statement calculations, and final validation/cleanup.
•Pickups & Components: Click Close to end the pickups and components for the production period so no further changes can be made. An automatic notification is also sent by the system to the producers identifying their quota management worksheets are ready to view.
Note: Validation of all shipments and lab tests must be completed before closing the Pickups & Components for the production period. After the pickups and components are closed, the button status changes to Reopen. This allows the administrator to re-open and make changes to the pickups and components, if required.
•Quality & Quota Transfers: Click Close to end the quality and quota transfers for the production period so no further changes can be made.
Note: Validation of all quality results and quota transfers must be completed and the Pickups & Components must be closed before closing the Quality & Quota Transfers for the production period. After the quality and quota transfers are closed, the button status changes to Reopen. This allows the administrator to re-open and make changes to the quality and quota transfers, if required.
•Pre-Plant Adjustments/BRS: Click Run/Rerun to update the milk class prices and generate plant sales (based on plants invoices and adjustments from MUV). Information can be viewed using the Plant Utilization Report.
•Final Plant Adjustments/BRS: Click Run/Rerun to update the milk class prices and generate plant sales (based on plants invoices and adjustments from MUV), and closes the period for MUV. Information can be viewed using the Plant Utilization Report.
•Funds Due: Type the date or click Calendar icon to select the month end date the funds are due from the processors.
•Invoice Date: Type the date or click Calendar icon to select the month end date that the invoices will generated for the processors.
•Processor Invoicing: Click Run/Rerun to create/recreate the month end invoices for the processors.
•Processor Invoice Notification: Click Run/Rerun to sent/resent the month end invoice notifications to the processors.
3)Complete the following individual payment processes:
•Pricing Period: Click Close to end the current pricing period.
Note: The Month End Processing must be finished before the Pricing Period can be closed for the payment period.
•Funds Available: Type the date or click Calendar icon to select the date payment will be sent to the producers.
•EFT File: Click Run to generate the EFT file to be sent to the bank for payment to producers for the payment period. After the process runs, the Download button appears. The administrators can click Download to download and send the file to the financial institution for processing.
•CDC File: Click Run to generate the file report which is sent to the Canadian Dairy Commission (CDC).
Note: The Pickups & Components and the Quality & Quota Transfers must be closed before the CDC File can be run for the production period.
4)Click Close Month End to officially end the month end period so no changes can be made. The following is a list of processes that occur when the month end period is closed:
•Creates actual producer quota values for the next month
•Calculates any lease updates. If a Permanent Quota Increase is applied, it will apply to leases flagged with the Apply Quota Increase check box is selected.
•Copy the milk class prices, pricing agreement, and advance payment rates to the next month
•Updates the production period to the next month
•Updates the payment period to the next month